Operations Specialist Americas

Description

Be One Solutions is a global ERP partner specializing in worldwide blueprints, implementations, and support. Headquartered in Switzerland, we have a team of local experts across 30+ countries, helping businesses of all sizes elevate their ERP implementations to the next level.
At Be One Solutions, we believe in achieving new heights and celebrating success together. Our culture is built on care and collaboration, ensuring every team member thrives while contributing to our global impact.

About the role:

As an Operations Specialist, you will manage the end-to-end sales and purchasing process, including customer billing, vendor invoice validation, purchase order management, and project administration. Working closely with customers, vendors, Project Managers, and cross-functional teams, you will help ensure efficient operations and deliver excellent service in a fast-paced international environment.

In this role you will get to:
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• Billing customers
• Reviewing and validating Invoices from vendors
• Overseeing entire sales/purchase process:
  • Creating proposals for customers and purchase orders to vendors
  • Communication with the customers and vendors
  • Obtaining, managing and tracking customers’ purchase orders
• Coordinating between global management and local management
• Collaborating with Project Managers to create, update and monitor the structure and budget of customer projects in our internal system
• Administrative support to various departments in the company, including operations, marketing and human resources.

What we are looking for:

• Mandatory Experience:
  • Sales operations experience for multi-national customers
  • Business administration experience
  • Experience working for a global organization

• Education:
  • Minimum: Bachelor’s degree
  • Advantage: Degree in Business / Economics / Law.

• Language Skills:
  • English: Fluent (Speaking, Reading, and Writing)
  • Advantage: Proficient in Portuguese and/or Spanish

• Work Time Zone:
  • Flexible and available to work during U.S. business hours

• Personal Skills:
  • Highly organized
  • Politely Assertive
  • Effective communicator (verbal and written)
  • Strong multi-tasking skills
  • Highly independent, proactive, and self-motivated
  • Strong Attention to Details
  • Can maintain high performance standards under pressure

What we offer in return:

• Work in a collaborative environment alongside a team of experienced professionals
• Enjoy work-life integration
• Participate in performance reviews that offer constructive feedback and align your personal goals with the company's growth
• Being recognized for exceptional performance through structured appreciation initiatives and company-wide acknowledgments.