Fractional Chief Administrative Officer (Advisor Network)

Description

About Arootah

Arootah is a talent solutions firm purpose-built for the alternative investment industry. We advise and we execute, covering the full talent spectrum from entry to exit across five services: Talent Acquisition, Fractional Leadership, Talent Development, Retention & Compensation, and Transition. 

Most talent firms solve one problem. Because we cover the full spectrum, we can help clients identify and solve the right one. We start with diagnosis, then deliver. 

Our team has run alternative investment firms at the highest levels as COOs, CFOs, and CCOs. That operator experience, combined with 15+ years of alternatives-specific recruiting and a network of 700+ vetted advisors across 18 functional disciplines, is what makes the advice credible and the execution reliable. We also draw on a network of 600+ coaches, deploying those with specific experience guiding senior executives in the alternatives industry. 

One industry. One talent partner. Entry to exit. 

Learn more: https://arootah.com/ 

Who We’re Looking For

Arootah is searching for experienced Chief Administrative Officers to consult our client base – across the alternative investment landscape.  As a consultant, you will work with our Alternative Asset Firm and Family Office clients to provide expert advice. Having previously served in this leadership role, you have specific, hands-on experience developing, implementing, and managing administration functions for a leading Alternative Asset Firm or Family Office. 

Core Areas of Expertise

• Act as strategic advisor to the Principal/Founder, providing expert guidance on administrative functions including office administration, facilities, technology systems, HR operations, compliance coordination, and vendor relationships.   

• Design and implement scalable administrative infrastructure, developing policies, procedures, and controls across HR, IT, compliance, legal coordination, and risk management to support firm growth.   

• Advise on Human Resources strategy and operations, including talent acquisition processes, onboarding programs, benefits administration, employee relations frameworks, performance management systems, and employment law compliance.   

• Establish corporate governance and board administration frameworks, developing board materials templates, meeting protocols, entity management systems, regulatory filing processes, and coordination with external counsel.   

• Build compliance and risk management frameworks, partnering with firm leadership to develop policies, prepare for regulatory examinations, structure insurance programs, and ensure SEC, FINRA, and regulatory adherence.   

• Assess and optimize technology and information systems, providing recommendations on data security, business continuity planning, disaster recovery, cybersecurity protocols, and IT infrastructure improvements.   

• Evaluate and negotiate vendor relationships and contracts for administrative services including office leases, IT providers, insurance brokers, benefits administrators, and office services to optimize costs and service quality.    

• Streamline administrative processes by implementing best practices in document management, workflow automation, and cross-functional coordination between investment and operational teams.   

• Support budgeting and resource planning for administrative functions, providing guidance on cost management and appropriate resource allocation.   

• Develop crisis management and business continuity protocols, creating documented procedures, backup systems, and contingency plans with testing frameworks.   

• Lead special projects including office relocations, system implementations, organizational restructuring, policy development, and other strategic initiatives requiring administrative expertise. 

Requirements

• Bachelor's degree in business administration, finance, or related field PMP (Project Management Professional) certification is a must  

• MBA or Scrum Master Certification is a plus   

• Professional experience within a Family Office or Alternative Asset Firm   

• Excellent communication and follow up skills